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  1. What exactly happens when a message is deleted, and can I get it back?

    This summary explains the data deletion and recovery process, including timelines for message and person record removal, backup retention periods, and the procedures and limitations involved in restoring deleted data.
  2. How does the new PoliteMail Builder work?

    Discover the new PoliteMail Builder—featuring an easier layout, drag-and-drop content, AI-powered subject suggestions, and Folders for organizing templates, layouts, and assets.
  3. To use PoliteMail you must restart Outlook

    "To use PoliteMail you must restart Outlook" Dialog Loop Starting in October 2023, Outlook was updated to Outlook 2310 by Microsoft and changed the default setting in a Registry key that is used by PoliteMail.  When you start up Outlook with th...
  4. What are the Graph API URL paths used by PoliteMail?

    User.Read :   GET /me   GET /users/{id | userPrincipalName}   GroupMember.Read.All :   GET /groups/{id}/members   GET /groups/{id}/transitiveMembers   MailboxSettings.Read :   GET /me/mailboxSettings   ...
  5. Can Smart Attachments be searchable by Google or another search engine?

    Indexing of Smart Attachments Generally, Smart Attachments (or any attachment for that matter) were not indexed (scanned by search engines) if a bit of embedded text (robots.txt) was included (more information can be found here ).  In September o...
  6. Can I make a Smart Attachment available only to internal recipients?

    Yes!  Publicly viewable Smart Attachments are handy when sending a file to someone outside of your organization, such as a vendor, affiliate, or to mobile devices.  However, you can also mark a Smart Attachment as Secure if you need to, although th...
  7. Adding Images with PoliteMail Online

    Adding Images with PoliteMail Online Using the Add Image Button If you have the URL of an image that is stored online, you can use the Add Image button to insert it into your message.   Note that this can only be done with online files; to ...
  8. My message hyphenations are in a different spot when I view the message!

    Hyphenation Differences between PoliteMail Online and Outlook If you composed an auto-hyphenated message in PoliteMail Online, on rare occasions you may notice the hyphenation is different when the message is viewed in Outlook for the Windows Des...
  9. How does auto-hyphenation work in PoliteMail?

    Learn how to use Auto-Hyphenation in PoliteMail 5.1+ to improve text alignment in emails. Discover interface-specific settings, limitations across Outlook versions, and best practices for consistent formatting.
  10. What do all of the fields mean when I export a Metrics report to Excel?

    Metrics Report Exports When exporting a Metrics report to Excel, you may see more fields in the exported file that you expected.  Some of these fields are deprecated, and some are used as the basis for other calculations and so do not display on ...