PoliteMail Features by Version
System & Security
| Feature | Description | Ver |
|---|---|---|
| Single Sign-On (SSO) | Gain automatic PoliteMail user account management based on your company’s own Office365 identity and active directory security groups. | 4.91 |
| Microsoft Graph Support | PoliteMail utilizes Microsoft Graph, configured to read-only least privilege principals to get distribution list membership, working hours and time zone location data. This data is used for replication of email broadcasts and scheduling email delivery to recipients during their working hours by time zone. | 4.94 |
| SAML2 with Okta | SAML2 support with Okta | 4.957 |
| Webview2 | Webview2 support allows for faster delivery. | 4.958 |
| Unified Interface | New modern Office interface for both Desktop and Online. | 5.0 |
| OAuth Support | OAuth is supported for secure Smart Attachments and Images | 5.05 |
| PoliteMail Unified App (PMUA) | Enjoy a consistent PMO interface in Outlook for the Desktop as well as Outlook for M365 Copilot. | 5.4 |
Preferences
| Feature | Description | Ver |
|---|---|---|
| Override Word Count | Manually override the word count for messages composed in multiple languages for more accurate metrics. | 4.91 |
| Shared Mailbox Scan | Automatically scan for any shared mailboxes in Outlook and add them to preferences for capturing replies. | 4.96 |
| Allowed FROM address required | If the company requires approved senders for emails, PoliteMail Admins can enter and approve the sending address. | 5.0 |
| Delete Preflight Messages | Automatically delete preflight test messages after a predetermined time. | 5.0 |
| Global and Locked Settings | Set and lock settings for best performance across all users. | 5.0 |
| Send via Graph | Allows sending via Graph for much simpler configuration. | 5.2 |
List Management
| Feature | Description | Ver |
|---|---|---|
| EWS Caching | Caches the list membership and reuses it for 24 hours. | 4.8 |
| Subscription Lists | Gives recipients the ability to remove themselves from subscription lists and manage which subscription lists they are on. | 4.9 |
| Enhanced Filtering | Filter results `by date range. | 4.91 |
| Fallback Expansion | Provides list expansion backup if your primary method fails | 4.954 |
| Hidden Membership Warning | PoliteMail will return a warning if the distribution list membership is empty or has hidden members. | 4.956 |
| Filtered Lists 2.0 | Filter results with more advanced logic, additional data types, and grouping. | 5.1 |
| Two-Way Entra Sync | PoliteMail offers the ability to sync lists back to Entra ID - no IT involvement! | 5.35 |
Email Tools
| Feature | Description | Ver |
|---|---|---|
| Scheduled Sending | Scheduled a measured message to be sent at a future date and time or by recipient timezone. | 4.8 |
| Power Automate | Automate some of your email processes based on PoliteMail interaction data. | 4.8 |
| Appointment Tracking | Use PoliteMail tracking tools when scheduling meetings in Outlook’s Calendar. | 4.9 |
| Open Visibility | Allow recipients to see interaction data in near real-time, including page views, read time, mobile opens and clicks. | 4.9 |
| Social Advocacy | Add Facebook, Twitter, and LinkedIn icons so recipients can share stories to their own personal social media sites. These links can be tracked. | 4.9 |
| PoliteMail Builder | Improved drag and drop template builder with more layout options and editing controls | 4.91 |
| Message Tagging | Assign tags to Messages to help with organization. | 4.91 |
| Direct Replies To | Specify a different Inbox for bounces to be returned to. | 4.95 |
| Customize Preheader Text | Add up to 3 lines of text to be displayed in the recipient’s Outlook Reader Pane on tracked PoliteMail messages. | 4.951 |
| 365 Measurement | Non-image based open measurement to effectively capture accurate Mac desktop and iPhone open data. | 5.0 |
| Save as Draft | A Save As button in the Builder allows you to save a message as a Draft or as a Template. | 5.05 |
| New PoliteMail Builder | A new PoliteMail Builder interface that is more intuitive and with more tools for creating Templates in PoliteMail Online. | 5.1 |
| Message Expiration | Set messages to no longer be viewable after a specific date or time. (This feature was added to PoliteMail for the desktop with version 5.35.) | 5.15 |
| Subject Suggester | Replaces Ai/B Testing for faster results in PMO / PMUA. | 5.15 |
| From Management | Manage all From permissions easily. | 5.15 |
| Calendar View | View what users are planning to send in the future with an editorial calendar, and "pencil in" future messages for easy coordination with others. | 5.2 |
| Beefree Editor Support | Give users the option to use Beefree to create their Templates from within PoliteMail Online. | 5.3 |
| View Message Size | A button has been added under Send Options to view your message size in KB. | 5.35 |
| Custom Fonts | You can now manage your custom fonts in PMO / PMUA. | 5.35 |
| Commenting | Leave or request a comment about a Template for your colleague in Beefree. | 5.45 |
| Collaborative Editing | Work with your colleagues on a Message in Beefree in real time. | 5.45 |
| Approval Workflow | Send your Message to others for approval and feedback prior to sending, even external users! | 5.45 |
| Multi-Language Translation | Allow your Message created in Beefree to be viewed in the language of the recipient. | 5.45 |
Content & User Management
| Feature | Description | Ver |
|---|---|---|
| Exporting Data Grids | Export any data grid to Excel | 4.8 |
| Bulk Update | Choose multiple columns within a List and edit them to one common value. | 4.8 |
| Migrate User | Migrate a user’s data to another user instead of deleting it. | 4.9 |
| Delete People | Delete contacts from a single mailing list instead of removing them from all lists. | 4.9 |
| Unlimited Custom Fields | Unlimited custom fields for more targeted personalization, as well as support for HTML code. | 4.94 |
| Ai/B Testing | Allows users to test subject line alternatives and automatically suggest wording to gain the highest attention. | 5.0 |
| Buttons | Add call to action buttons to Templates. | 5.0 |
| Video Thumbnails | Adds a Play button graphic overlay to images. | 5.0 |
| PoliteMail Builder 2.0 | PoliteMail Builder for PMO/PMUA with an updated user interface and Folder support. | 5.1 |
| Message Auto-Save | Messages will automatically save as a Draft every specified duration. | 5.15 |
| Image Editing | Select an image in PMO / PMUA to change its size in-app. | 5.25 |
| Dynamic Content | Customize entire blocks of content based on parameters you set. | 5.4 |
| Regular File Attachments | Attach a file without it being a Smart Attachment. | 5.45 |
Metrics
| Feature | Description | Ver |
|---|---|---|
| Heat Map | Provides a cool to warm overlay which shows read-time and click metrics visually. | 4.8 |
| Account Reporting | Get reports for your entire PoliteMail tenant on Reach, Readership, and Engagement. | 5.0 |
| Compare to Industry Benchmark | Compare results to Industry Benchmark from PoliteMail’s Benchmark report. | 5.0 |
| Export to Email | Export results to email. | 5.0 |
| Multi-Compare | Compare multiple Metrics reports in a side-by-side view. | 5.05 |
| Analytics Overview | View high-level metrics from within the Results grid. | 5.4 |
