Applies To: □ PoliteMail Desktop ■ PoliteMail Online ■ PMUA □ PoliteMail M365
Version: □ 4.9x □ 5.0 - 5.4 ■ 5.45+
While embedding images will increase the file size of the Message, it also allows you to send a Message to people outside of your domain and not worry about the images being blocked by Outlook because it comes from an external sender.
Embedding images in Outlook for the Desktop can be done using its tools to insert an image instead of loading the image from the PoliteMail Builder. But what if 1) you want to embed an image you have saved in the Builder, or 2) you're sending via PoliteMail Online or PMUA?
Turning On Embedded Images
To set Embedded Images on, two things must happen:
- A System Administrator must first go to the Account Settings and specify the URL of the server in which the images to be embedded may be stored.
- All images added to a Message in Beefree are embedded. To get around this, images can be stored on a specific server that PoliteMail will access and embed the Message as part of the send process, after Beefree has processed it. The message will then hit the recipient email client with the images already loaded.
- The user can go to their User Preferences and set Embed Images to TRUE. Note that this setting can also be applied globally and be locked by the SysAdmin; if you cannot change the setting, you will need to contact them.
Notes
- Embedding Images will increase the file size of the message noticeably. Be sure to check the message size under 'Save Options' to make sure it's not too large. The maximum allowed message size can also be set by the SysAdmin, but defaults to 10MB.
- When turned on, ALL images in your messages will be embedded until turned back off. We recommend it be turned off by default and turned on only when sending to specific external recipients.
